Room Changes

Room changes will begin once occupancy verification checks are completed, which may cause delays to the typical timeline. Requests are processed based on room availability and prioritized by immediate need, followed by a first-come, first-served basis.

Please note that room change requests do not carry over between terms. If you are unable to secure a room change during the current term, you may reapply in the following term. To cancel your request, please send a written notice via your Colorado College email. Spring term room changes are available through Block 7.

Room Freeze

A room freeze is in effect during the first two weeks of each semester. This period allows staff to identify no-shows among applicants and assign rooms to students who signed contracts late. While the freeze is in place, residents may apply for the room change waitlist.

If room accommodation request(s) become available, our team will reach out once the freeze has lifted.

Want to change rooms?

Submit a request via your Housing Portal

• Your request will want to know: the reason for the request, the type of room (single, double, triple, any), building preference, and if there is a roommate request.    
• Once you submit your request, the assignments team will review it for an offer, as space is available.  
• If you wish to change your preferences regarding the room change, you will need to email housing to request your request be updated.

Receive a room change offer 

If we have a space available based on the preferences you have indicated, you will receive an offer via your CC email on Tuesday. Please note that the offer date might change or be canceled if there is a campus closure or if it is a holiday week.

Accept or decline the offer:  

• You will have 48 hours to either accept or decline the room change offer
  • if the offer is sent on Tuesday, you will have until Thursday at 12:00pm to respond   
• If you decline the room change offer or fail to respond, your room change request will be canceled, and you will be taken off the room list.   
• If you accept the room change offer, you will have 48-hours to move; your offer letter will contain more details but moves typically occur the weekend (Friday-Sunday) of the week you were offered the room change.   

Complete the room changes 

Pick up new keys:  

In your offer letter, you will have instruction on when and where to pick up your new keys.  Keys are always picked up at the front desk that serves the building offered in the room change.  

Move your belongings:   

Once you have picked up your new room key, you have until 8 p.m. on Sunday to complete your room change. Room changes are not complete until keys for your previous room have been returned to the appropriate front desk.  

Clean your space:  

When moving out of your old room, follow the Moving Out guidelines when cleaning your room.  

Turn in your old keys:   

Room changes not complete by Sunday at 8 p.m. are subject to an Improper Move Out Fee of $50.00 and a potential for a rekey charge. Should you continue to occupy two rooms beyond that time, you may also be subject to additional fees up to $250.00 and/or be charged for both rooms. 

Room Swap Process

The room swap option is ideal for students wishing to exchange rooms with another student within the same residence hall. While similar to a room change, the room swap process has a few key differences:

1. The process must be initiated by speaking with the Residential Life Coordinator (RLC) of your building. This is a unique procedure that begins only after this conversation.

2. Only the students involved in the swap need to agree to it. However, other affected residents should be informed either by their roommates or staff regarding the change.

3. After the swap, students must visit the front desk to confirm that their key records are accurate.

4. All participants in the swap must meet with the RLC to verify that keys have been exchanged. The RLC will then request the room assignment change in the housing management system.

Please note that room swaps are limited to the same building. Swaps between buildings are considered room changes.

Cost

There is no charge associated with submitting a Room Change Request, however, if we are able to accommodate your request for a change in room type, your per semester cost may change.

Please visit our Billing and Fees for costs.