Room Change Process
Housing Room Change Process Prior to Move-In
- Requests are processed based on the following criteria: space availability and on a first-come, first-served basis.
- To cancel your request, please send a written notice via your Colorado College email to housing@coloradocollege.edu.
- From April - July, assignment room change requests for the upcoming academic year are reviewed regularly on Tuesdays and Fridays.
- The only reason we would not accommodate a request would be if there was no vacancy that matched your list of preferences, or you failed to respond to your offer.
- If we have vacant spaces available, we will gladly accommodate as many requests as possible.
In your housing portal under ‘Forms and Processes’, select ‘Room Change – Prior to August Move-In’ Complete the form with the following information:
- Reason for the request
- Type of room (single, double, triple, any)
- Building preference (up to 3)
- Roommate Name and CCID (if applicable)
Once you submit your request, the housing team will review it for an offer, as space is available.
If you wish to change your preferences, you will be able to update your form via the portal.
- You will have 48 hours to either accept or decline the room change offer
- If the offer is sent on Tuesday, you will have until Thursday at 5:00pm to respond
- If the offer is sent on Friday, you will have until Sunday at 5:00pm to respond.
- If you decline the room change offer or fail to respond, your room change request will be canceled, and you will be moved to the bottom of the list.
- If you accept the room change offer, our housing team will change your assignment within 48 business hours, and the change will be reflected in your housing portal, along with an email will be sent to your CC email.
If a change is possible, you will receive an offer via your CC email; offers are sent on Tuesday and/or Fridays. Please note that dates are subject to change based on holiday schedules or staff training (such as July 4)
If roommates wish to be reassigned together, each person must submit their own request and lists all other preferred roommates. Requested roommates must be mutual.
If you wish to request a specific space within a room or apartment, you will need to complete this form and included appropriate roommate information
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Room Freeze
A room freeze is in effect during the first two weeks of each semester. This period allows staff to identify no-shows among applicants and assign rooms to students who signed contracts late. While the freeze is in place, residents may apply for the room change.
If room accommodation request(s) become available, our team will reach out once the freeze has lifted.
There will be a freeze on room changes that occur during Blocks 4 and 8. Exact dates are shared at the start of each semester.
Room Change Process During Academic Year
Room changes will begin once occupancy verification checks are completed, which may cause delays to the typical timeline. Requests are processed based on room availability and prioritized by immediate need, followed by a first-come, first-served basis.
Please note that room change requests do not carry over between terms. If you are unable to secure a room change during the current term, you may reapply in the following term. To cancel your request, please send a written notice via your Colorado College email. Spring term room changes are available through Block 7.
- Your request will want to know: the reason for the request, the type of room (single, double, triple, any), building preference, and if there is a roommate request.
- Once you submit your request, the assignments team will review it for an offer, as space is available.
- If you wish to change your preferences regarding the room change, you will need to email housing to request your request be updated.
If we have a space available based on the preferences you have indicated, you will receive an offer via your CC email on Tuesday. Please note that the offer date might change or be canceled if there is a campus closure or if it is a holiday week.
Accept or decline the offer:
- You will have 48 hours to either accept or decline the room change offer
- if the offer is sent on Tuesday, you will have until Thursday at 12:00pm to respond
- If you decline the room change offer or fail to respond, your room change request will be canceled, and you will be taken off the room list.
- If you accept the room change offer, you will have 48-hours to move; your offer letter will contain more details but moves typically occur the weekend (Friday-Sunday) of the week you were offered the room change.
Pick up new keys:
In your offer letter, you will have instruction on when and where to pick up your new keys. Keys are always picked up at the front desk that serves the building offered in the room change.
Move your belongings:
Once you have picked up your new room key, you have until 8 p.m. on Sunday to complete your room change. Room changes are not complete until keys for your previous room have been returned to the appropriate front desk.
Clean your space:
When moving out of your old room, follow the Moving Out guidelines when cleaning your room.
Turn in your old keys:
Room changes not complete by Sunday at 8 p.m. are subject to an Improper Move Out Fee of $50.00 and a potential for a rekey charge. Should you continue to occupy two rooms beyond that time, you may also be subject to additional fees up to $250.00 and/or be charged for both rooms.
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Cost
There is no charge associated with submitting a Room Change Request, however, if we are able to accommodate your request for a change in room type, your per semester cost may change.
Please visit our Billing and Fees for costs.