(SPAF) Staff Position Action Form
SPAFs are now being processed through Adobe Sign
The steps are discussed more in-depth below, but here are some points to ensure the process runs effectively:
The steps are discussed more in-depth below, but here are some points to ensure the process runs effectively:
- Supervisors should email the Talent Acquisition Team (talentacquisition@coloradocollege.edu) to begin the discussion about the change.
- HR will review the request, and initiate the SPAF in Adobe.
- Additional approvers will receive an email (from Adobe) when the SPAF needs their signature. Supervisors should also notify those individuals that a SPAF is coming through Adobe Sign.
- First-time approvers may need to authenticate their signature through Adobe, so watch for additional instructions or emails to confirm signature.
- All Approvers will receive an email from Adobe Sign when the SPAF has been approved by all signers.
Steps for a Supervisor:
1. Email the Talent Acquisition Team
Please send an email to talentacquisition@coloradocollege.edu to begin the discussion. Include a brief description about the requested change.
2. HR will review the request and initiate the SPAF in Adobe Sign.
Please note - due to COVID-19, all SPAFs will need to be routed through the Budget and Finance Offices for approval until further notice.
- The Talent Acquisition team will review the request and follow-up with additional questions.
- Once the TA team has the information they need, they will send a SPAF through Adobe Sign.
3. Signers will receive an email (from Adobe) when the SPAF requires their approval.
- "Next Level Approver" - HR will coordinate this signature (which occurs between Department Head and Cabinet Member) if necessary. This is most common the Academic Administration and Student Life divisions.
- Each signer will be able to attach documents to the SPAF - this could include emails or other documentation related to the position request.
4. Each signer will receive an email (from Adobe) when the SPAF has been finalized and approved.
- HR will be in contact for next steps.
Links:
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Please note: due to COVID-19, all SPAFS need to be routed through the Budget and Finance Offices for approval until further notice.
- SPAF Tutorial/FAQ
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Last updated: 08/03/2022