Mail Services

Faculty and Staff Information

Your Address

Shipping address for Faculty and Staff

Your Name, Department
Colorado College
819 N. Tejon St
Colorado Springs, CO 80903

Billing address for the College

Your Name, Department
Colorado College
14 E. Cache La Poudre 
Colorado Springs, CO 80903

 

Please do not use the physical address of your building as this will slow the processing and delivery of mail and packages by the post office and any other carriers.

 

· Before ordering large items or items that will be delivered as freight, please partner with Mail Services. You can contact us at mailservices@coloradocollege.edu or call (719) 389-6787 or (719) 389-6739.

o Large items and Freight are usually delivered to a different address than regular packages.

o Most Freight deliveries need to be shipped to 234 W. San Miquel, Colorado Springs, CO 80905. Some deliveries may need to be directed elsewhere so it is important to partner with Mail Services.

o The billing address will always be Recipient Name, Department, 14 E. Cache La Poudre, Colorado Springs, CO 80903 (This is not a delivery address.)

o We do not have a delivery dock at every address so you must request that the delivery truck have a lift gate.

o Be sure to specify on the order that the driver will need to call ahead to schedule a delivery time. This will ensure that someone will be present at the delivery point to receive the delivery.

o Failure to partner with Mail Services prior to your order, can result in additional costs from the freight company or your items being returned to sender.

o If the shipment is too big or too heavy for mail services vehicles, you may need to partner with Facilities as well.

 · In that case you will contact Mike Starr at mstarr@coloradocollege.edu and may need to submit a  facilities work order .

Outgoing Departmental Mail

Outgoing mail is picked up from departments at the same time incoming mail is delivered. It is generally processed and dispatched the same day. Departments need to separate international mail, first-class domestic mail, mail requiring special attention, and inter-campus mail. Each category of mail should be bundled and marked separately.

All outgoing mail to be metered must have the department's name and billing code. All intercampus mail and mail going to students, must have a return name & department included. 

Overnight mail should be hand delivered to the mailroom before 10 a.m. for same day processing. If sent through intercampus mail, the item may not be processed in time for that day's pick up.

The Mail Center has the right to refuse any mailing that may damage the postal equipment during processing. Mail that is not properly packaged will be returned to be re-packaged. It is the responsibility of the department to package and address their own packages.

Outgoing Personal Mail

You may deposit your personal, outgoing, stamped mail in the outgoing tray in your department. Personal mail will be picked up by the U.S. Postal Service between 2:00 and 2:30 pm every business day with the college's mail. Outgoing personal mail must be sealed and must bear the proper postage.

Sealing Envelopes

If you require us to seal envelopes for you, please ensure that they are all bundled and facing the same way, with the flaps nested. Unsealed envelopes must be wrapped with a rubber band to keep their contents intact.

Our mailing machines do not seal envelopes over ¼" thick. Departments should therefore seal their own envelopes if they fit this criteria.

If you use "window" envelopes, please ensure that the entire address shows through the window. Do not staple enclosures to the window of the envelope. If the address does not properly fit the window, please use an envelope without a window.

Express Mail and Perishables

Carriers deliver mail to us throughout the day. Express mail received after the scheduled run for your department has been made will be delivered to you on the same day if possible. If your department is closed when the delivery is made or if there is no one available at your department to sign for receipt of the mail, it will be signed for by the mail courier and left in the office. Exceptions are computers, high-value items, perishables, and live animals.

Mail Services will make every effort to deliver any live animals, perishable items or items that need refrigeration within one hour of their delivery to Mail Services. Perishable mail becomes the responsibility of the department the moment Mail Services delivers it. Mail Services does not have refrigeration available and is not responsible for these shipments if no one is available to sign or if the department office is locked during delivery attempts. Departments requiring refrigerated shipments are asked to let Mail Services know in advance.

Departments are responsible for maintaining forwarding addresses for individuals who leave Colorado College.

If you are leaving CC and want your mail forwarded to you, you must submit the address to your department. Mail can be forwarded for three months. The best course of action is to change your mailing address with individuals and companies sending you items that you wish to continue receiving. After three months, mail addressed to you will be returned to sender.

Instructions for Forwarding Mail
  • Leave the individual's name visible but cross out the rest of the address completely
  • On the envelope write "Please Forward" followed by the individual's new address
  • If we do not have an address for the individual, mark the envelope "Return to Sender" and completely black out all barcodes, including the faint orange one on the back of the envelope

If you change departments on campus, please send an email to mail.services@coloradocollege.edu so that we can update our delivery listing.

This mail can be a memo for general distribution or items addressed to a specific individual or position within the college. Specific addressee mail, if not in an envelope, should be folded and marked with the individual's name or title and that person's department. Multi-page items must be stapled (no paper clips, please).

To expedite the process, letters are quickly scanned. We sort mail by name and department. Failure to list the department's name may result in delay or misdirection of your mail. Envelopes with insufficient name are automatically put aside for later research and may result in delivery delays. Please do not abbreviate names of people and departments. Properly addressed campus mail is usually delivered the next day.

Confidential material may be inserted into an intercampus envelope. The envelope should be sealed or taped shut and marked "confidential."

Student mail is required to be sorted by ascending box number order.

Proper Address

Intercampus mail must be properly addressed to assure prompt and accurate delivery:

Student mail: first and last name and CC Box number. 

Faculty/staff mail: first and last name and department.

*Please include the department sending the mail in the upper left corner. If mail for students is not picked up within 12-14 days we will return it to the department.

Mail Services delivers 8.5" x 11" standard copier and printer paper, which is warehoused on campus.

You can order one or two cases (5000 sheets); see the ordering directions on the ITS: paper ordering guide and the order form here.

Please note that you should order specialty paper such as bond, legal, tabloid, or colored paper from your favorite local or online vendor using your department's funds.

Guidelines for CC Box Distributions (Distros)

YOU WILL NEED TO CONTACT MAIL SERVICES BEFORE DOING ANY DISTROS TO CONFIRM THAT WE CAN PROCESS THEM.

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Report an issue - Last updated: 08/06/2024

Apple & Dell Products

Due to campus policy ALL Apple and Dell products will be delivered directly to the ITS Solutions Center.

Address

Any staff or faculty living in campus housing must use this address:
Name & Department
819 North Tejon St
Colorado Springs, CO 80903

Deliveries

All mail and packages will be delivered to your department mail room.

Non Employees

Any individual living on campus NOT employed by CC, MUST notify Mail Services at mailservices@coloradocollege.edu Failure to notify Mail Services will result in mail/packages being returned to sender.